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Law Firm Business Development & Marketing Administrator (BDMA)

Los Angeles, CA

Posted: 02/08/2022 Employment Type: Hire Industry: Legal Job Number: 15025822

Job Description

Law Firm Business Development & Marketing Administrator (BDMA)
Los Angeles
Our Marketing department has an excellent opportunity for a Business Development & Marketing Administrator (BDMA) in the Costa Mesa, Los Angeles, San Francisco, Seattle, Houston, or Dallas office. The BDMA is an exempt position that reports to the Senior Business Development & Marketing Manager (Sr. BDMM) and is responsible for coordinating the marketing activities of the Business and Labor and Employment practice groups. This position works closely with the Firmwide BD & Marketing team to initiate, coordinate, and/or implement marketing and business development initiatives for the firmwide Business and Labor and Employment groups.
  • In collaboration with the Sr. BDMMs (Business and Labor and Employment), manage practice team events/conferences, including establishing and managing budget, site selection, development of invite list, invitation process, event logistics, site set-up, CLE planning and post-event follow up. Set up and monitor required technology for virtual events and webinars.
  • Work closely with Firm lawyers and BD & Marketing department personnel to create client-focused brochures and other collateral and pitch materials that meet attorney specifications. For client proposal responses, gather and analyze existing relevant materials, provide competitive intelligence in conjunction with research team, identify and gather firmwide human resources and financial information as needed, gain final BD & Marketing department and lawyer approvals, proof and correct errors, format for consistency and visual appeal while upholding Firm branding standards, and coordinate the printing and timely delivery of business development and marketing materials. Share best practices in the BD & Marketing department s knowledge base.
  • Assist with the preparation of Chambers, Legal 500 and other submissions for rankings and directories.
  • Maintain relevant database of practice team experience, including but not limited to collection of matter summaries for use in the Firm s experience database and various directory reporting efforts.
  • In coordination with the Sr. BDMMs (Business and Labor and Employment), orchestrate sponsorship/membership opportunities, including vetting opportunities, arranging for payment, managing ad production, and arranging events, conferences, speaking opportunities, logins/passwords, marketing materials, etc., for these initiatives.
  • Collaborate with the appropriate team members to maintain accurate and effective web content for both practice teams and attorneys.
  • Support the integration of lateral attorneys, including bio creation and posting, Firm photo, press release and intranet story, announcements, community involvement database, business development planning, and contacts integration.
  • Assist the Sr. BDMMs (Business and Labor and Employment) in staying abreast of news about client development targets in order to suggest opportunities and approaches for client expansion or market penetration. In tandem with the Competitive Intelligence team, conduct research on such targets as needed. Create development activity reports.
  • Respond to requests and questions from lawyers, administrative staff, and vendors. Provide excellent customer service and follow-through on requests to ensure needs are met.
  • Assist the Business and Labor and Employment Group Chairs and Sr. BDMMs where needed with Group-wide practice development projects and initiatives.
  • Other duties as requested and assigned.
  • Bachelor s degree in marketing or related field along with a minimum of two (2) years of related experience, or equivalent combination of education and experience. Law firm experience highly desirable.
  • Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint. Proven aptitude to learn new software applications.
  • Strong analytical and communication skills both oral and written. Ability to speak effectively and respond to common inquiries or complaints from all levels of professional and support staff, clients, regulatory agencies, or members of the business community. Interpersonal communication skills necessary to maintain effective relationships with partners, attorneys, clients, and staff, and to exhibit a high degree of responsiveness, diplomacy, and professionalism in these interactions.
  • Excellent organizational and planning skills with ability be detail-oriented and to prioritize multiple tasks and projects in a fast-paced environment with strict deadlines. Outstanding creativity; flexibility and persistence; motivation and energy with the ability to work with little supervision and collaborate with other members of the team. Demonstrate good judgment, tact, and flexibility under pressure in a mixed-matrix environment with many stakeholders and potentially competing priorities.

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