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Pitch Proposal Specialist

Southern California, CA

Posted: 03/17/2021 Employment Type: Hire Job Number: 14136099

Job Description

POSITION DESCRIPTION Summary: The Pitch & Proposal Specialist works in close collaboration with the Pitch & Proposal Manager, Pitch & Proposal Coordinator to support practice group leaders, attorneys, staff and the marketing team to produce high-quality responses to RFPs/RFQs/RFIs, informal proposal requests, interview requests and other client deliverables. The preferred candidate is eager to learn about the firm s practice areas, business development and is comfortable in a deadline-driven environment. This position calls for a proactive and collaborative individual member who can help lead activities across the proposal lifecycle and review, and ensure submission of the final proposal. He/she will have outstanding writing, editing, and grammar skills with the ability to juggle competing deadlines. essential functions and responsibilities:
  1. Work with Pitch & Proposal Manager to help evaluate and interpret incoming RFP and pitch opportunities and prepare proposal drafts.
  2. Help carryout proposal activities from pre-proposal preparation stage through post-submittal stage in an effort to maximize efficiency and quality of the proposal process.
  3. Lead proposal kick-off calls with lawyers, pricing and competitive intelligence team members to clarify requirements, client needs and ensure timely responses on tasks.
  4. Identify additional information that is needed to complete the proposal draft and obtains or produces that information in a timely manner and handles follow-up directly with attorneys.
  5. Track all pitches and RFP responses and reports results to department leadership.
  6. Coordinate the final production of proposals and pitches for client delivery including proofing for grammar and firm style, QA checks and coordination with office support team to ensure successful printing delivery (along with Pitch & Proposal Coordinator).
  7. Work with team members to update marketing materials including content, biographies, templates, and experience.
  8. Share knowledge and ideas with the department leadership to improve process, proposal quality, and business development effectiveness.
  9. Provide proposal-related interview support as needed.
  10. Track, compile, and maintain experience data and statistics and report results to firm leadership on a pre-determined schedule.
  11. Ability to work within deadlines and effectively handle stress.
  12. Establish effective working relationships, promote effective work practices, works as a team member and shows respect for co-workers.
Required knowledge, skills and abilities:
  1. Passion for work, strong sense of accountability and ownership of projects.
  2. Strong technical abilities, including word processing and document production.
  3. Strong writing, editing, proofreading and oral communication skills.
  4. Ability to manage multiple projects and deadlines.
  5. Strong strategic, creative and problem-solving skills.
  6. Ability to collaborate with others.
  7. Capacity to work independently, including working on upcoming projects during downtime.
  8. Produce high quality and quantity of work product, under tight deadlines.
  9. Possesses good judgment.
  10. Ability to prioritize and to redefine priorities when necessary.
  11. High internal customer service standards.
Job competencies:
  • Client service-orientation
  • Proactive problem solving and providing recommendations
  • Communication skills
  • Work ethic and teamwork
  • Technology skills
  • Organization/Attention to detail
  • Process improvement
  1. Bachelor s degree or higher is preferred.
  2. A minimum of four years related experience developing proposals, RFPs or other written sales tools in a legal or professional services environment desired.
  3. Law firm, engineering firm or professional services proposal writing experience is preferred.
  4. A client service mindset and a sense of urgency in answering requests from attorneys and administrative staff.
Work environment:
  1. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets and fax machines.
  2. Normal law office environment with little exposure to excessive noise, dust, temperature and the like.
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